What to Look for in a Data Privacy Management Solution ?

We live in a digital world where everything is stored online. From our name, our address, and even our bank details are all in a system somewhere.

Unfortunately, while this makes our lives hugely more convenient, it also comes with risks.

If any system where our data is stored is compromised, that could have significant consequences. If it’s your email address then you’ll likely get considerably more spam. However, if it’s your bank details you could lose a significant amount of money.

While it’s one thing if it happens to you, it’s considerably worse if it happens to your customers or website visitors.

For this reason, governments and agencies around the world have introduced various regulations and compliances. While these can be difficult to adhere to, especially for small businesses, it’s not impossible.

Luckily, many companies such as ourselves, have introduced data privacy management solutions. Let’s have an in-depth look, and how our Privacy Shield can help you manage your company’s data and information systems better.

What is Privacy Management Software?

Data Privacy Management Software is software that allows businesses to store sensitive information and data in-line with various compliance laws and regulations. These include items such as SOC, HIPAA, GDPR, GLBA, etc. The software monitors and secures data relating to visitors, users, and employees alike.

Benefits of Data Privacy Software

Data privacy management software saves companies precious resources by tasks and processes with relation to IT security. Additionally, automation helps reduce human error and helps further enforce compliance.

How Much Does it Cost?

Privacy Management Software comes in all shapes and sizes. There are some that are free, and others can cost hundreds of dollars per month. Your need will determine the cost.

Features to Look Out For

So now you know what privacy management software is, let’s have a look at the important features to look out for when you’re choosing the right one for your company.

• UX and Ease of Use: One of the most important factors to look out for, is ease of use. A piece of software should be easy to use, otherwise, employees won’t want to use it. This in turn leads to incorrect and faulty setups. In combination with this, the documentation should also be in-depth and straightforward. The better you can understand a tool, the more capable you will be at using it.
• Covers All of Your Needs: Like other software, not all privacy management software is created equal. They have varying features and tools built within them. Therefore, you need to inspect your needs and ensure that the privacy management software that you choose is fully featured. It would be annoying to use multiple pieces of software if you could do with just one.
• Automatic Discovery: Over the years, your business will grow. As your business grows so will the amount of information collected and stored, as well as the tools within a company. Unfortunately, the more you grow the harder it is to keep track of everything. Some data privacy software has built-in automatic discovery which helps you keep track of everything as you grow.
• Does It Meet Compliance Requirements: Companies use privacy management software to meet compliance requirements – fact. However, different compliances have different requirements. This means that not all privacy software, meets all the requirements of specific compliance. For example, there are dedicated HIPAA privacy compliance tools that you couldn’t use for FISMA.
• Remediation Handling: Unfortunately, nowadays it’s impossible to avoid a privacy leak. Unless you are a huge conglomerate with a dedicated privacy team, you’re likely to have an issue sooner or later. The privacy management software you choose should be able to direct you in the right direction to what action you need to take when this happens.
• Complex Tasks: Data privacy might sound something straightforward on the surface. However, this isn’t the case. In fact there are multiple levels and complexities to data privacy. For example, data encryption is relatively straightforward. However, ensuring server security is on a whole different plane. Therefore, if you need your data privacy software to be able to handle complex tasks, then you should choose so accordingly.

Best Data Privacy Software

Now you know what it is, and what to look out for, let’s have a look at the best data privacy software.

1. Defence Byte Privacy Shield

Understandably, we’re biased on this point. However, we truly believe that our Privacy Shield is one of the best data privacy software out there. It’s easy to use, protects user credentials, automatically scans systems, and can securely store data. While it’s not the most featured tool, it’s simple and easy, making it perfect for the average SMB.

2. OneTrust

OneTrust is a leading provider of privacy software. However, we believe that it’s too complex to use for more SMBs. It tries to do a little bit of everything and thereby things can get lost in the process.

3. DataGrail

As their name implies, DataGrail helps secure data. Unfortunately, it’s primarily dedicated to website data and hence it won’t cover your whole business. However, if you’re looking for a solution that helps with cookie compliance, then it is a useful tool.

So How Do You Choose The Best Data Privacy Software?

So there you have it, the best data privacy software. Choosing the right one can be difficult but if you choose the right one early on, it will help you in the long run. Not to mention the added benefit that all of the important information with relation to your business will be protected.